Australian Consulate-General
Hong Kong
Macau

Notarial Services: Certifying Documents

Notarial services are available by Appointment only. More information, including booking policy, is available here.

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Certified copies of documents

Consular officers can provide certified copies of certain original documents.  Consular officers will only certify documents that are Australian in origin, or are intended for use in Australia, or have been requested by an Australian Federal, State or Local Government authority.

The Australian Consulate-General uses a stamp which the following wording appears on our certified copies: “this is a true copy of the document presented to me”.  Should you require alternative wording you might consider approaching a Justice of the Peace, Notary Public, or other specified professional, to perform the service for you.

If your documents were issued electronically, please bring along an electronic copy (e.g. on your phone/tablet) or email a copy of the document to the Consulate the day prior (consular.hongkong@dfat.gov.au).

We are unable to provide certified copies for visa and migration purposes.  Please refer to our Visas and migration page of our website for further information.

This service is available by Appointment only.  Please select Certifying a copy of a document on the booking page.  If you select the wrong service, we may not be able to help at your appointment time. 

Certified Passport letter

The Australian Consulate-General can provide a letter stating the current passport number and previous passport number are held by the same person.  The statement will include:

According to Australian passport records, Mr/Mrs SURNAME, Given Names, holds a current Australian passport (passport no. current passport number) and has previously held Australian passport (passport no. previous passport number). 

Please bring your Australian passport to the appointment.  The certified letter will then be mailed out to the passport holder within 5 business days.

This service is available by Appointment only.  Please select Certified passport Letter on the booking page.  If you select the wrong service, we may not be able to help at your appointment time. 

Please note you should be present for the Consulate to certify your documents or to obtain a certified passport letter.  If you are unable to attend the Consulate in person, you must write an authorisation letter to authorise another person to have the documents certified on your behalf. Please provide a document to match your signature on the authorisation letter.

Fees